Transaction Batch List MGBA

You can change the appearance of the list view:

Screen Specific Actions

After you enter documents, you can review the batches even if you did not enter the documents using the batching option. If the batching option is not used, the system does not display the batch total screen. The batch source indicates how the batch was created. For example, if the batch was logged, the source is Log. If the batch was entered using detail entry, the source is Entry.

In some cases, a batch can become locked. This happens when a batch is accessed by two users at the same time or there is a system malfunction during processing. If this happens, you can use the Batch Unlock action on the Data Entry Batch List screen MGBA to unlock the batch and release it for further processing.

You cannot view batches if Source is Payment or the status is Waiting or Processing.

Batch Status

Batch status indicates the progress of the batch in the system. The following table lists these.

Status	Description
Waiting	The batch is waiting for processing. You cannot view a batch with this status.
In Use	Another user is using the batch. You can use batch unlock to retrieve the batch from the other user.
Incomplete	The user suspended the batch during data entry. You can access and update the batch.
In Error	The batch was suspended with an error. You can re-access it to correct the error.
Cancelled	Batch cancelled by user. Cancelled batches do not impact the system until further action is taken by the user.
Disabled	A user disabled the batch. Disabled batches do not impact the system.
Processing	The system is processing the batch. You cannot view a batch with this status.
Processed	The batch was posted to General Ledger. You can view the batch but cannot change it.
Wait Recycle	An invalid batch was taken-on via process GB9. You can amend and suspend the batch to save changes. You must execute process GB9 again to process the batch.

To Review a Batch

Double-click Accounts Payable Main Menu on the e5 Main Menu.
Double-click Data Entry Menu on the Accounts Payable Main Menu.
Double-click Review Batches on the Accounts Payable Data Entry Menu.
Enter Company, if different to the default, in the selection window and click OK.
Select the batch you want to view on the Data Entry Batch List screen MGBA and click Edit | View.

Screen Specific Actions

Action	Description
LOG INVOICE/CREDIT NOTE/DEBIT NOTE	Click Log \| Invoice, Log \| Credit Note or Log \| Debit Note to display the Transaction Logging screen MGCA for the insertion of logged documents.
ENTER INVOICE/CREDIT NOTE/DEBIT NOTE	Click Enter \| Invoice, Enter \| Credit Note or Enter \| Debit Note to display either the Batch Header Invoice Note screen MGBB or the Transaction Header Invoice Note screen MGBC for the insertion of transactions in the required transaction type. If logging is required, this action is not available.
ENTER LOGGED INVOICE/LOGGED CREDIT NOTE/LOGGED DEBIT NOTE	Click Enter \| Logged Invoice, Enter \| Logged Credit Note or Enter \| Logged Debit Note to display either the Batch Header Invoice Note screen MGBB or the Transaction Header Invoice Note screen MGBC for logged transactions in the amend mode for the selected transactions.
ENTER EXPENSE CLAIM	Click Enter \| Expense Claim to display Expense screen MGFB or MGFC in the amend mode.
BATCH UNLOCK	Click Batch \| Unlock the Batch Unlock screen MGBF for releasing a locked batch for further processing. This action is only available for batches with an In Use status.
BATCH CANCEL	Click Batch \| Cancel to display the Batch Cancel screen MGBF for cancelling a batch. This action is only available for batches with an Incomplete or In Error status.
EDIT VIEW ERRORS	Click Edit \| View Errors to display the Batch Header Enter screen MGBB for selected batches for viewing the batch in error. You can only use this for batches with an In Error status.
EDIT AMEND ERRORS	Click Edit \| Amend Errors to display the Batch Header Enter screen MGBB for selected batches for viewing the batch in error. You can only use this for batches with an In Error status.

If not described in this topic, click on a field and press F1 to view help. See Common Fields for more information.

Fast prompt allows you to quickly view a list of options for certain fields.

NOTE Field visibility can be defined by your System Administrator, so not all fields documented may be shown.

See Using the Command Line on opening the screen without going through the menu.