Accounts Payable Home Page

Accounts Payable Guide

Explains how to set up features common to each e5 Financials system, such as security, common codes and tables, currency, calendars, taxation and event manager.

Setting Up Accounts Payable

Identifies the order in which AP controls and code tables must be set up.

Maintaining Suppliers

Explains the creation and maintenance of supplier and employee account details. Supplier account information includes the supplier's name and address and tax locations plus Purchasing Controls, Accounts Payable Controls and Intra Company Accounting information, if applicable.

Data Entry

Explains document types, prepaid expenses, recurring payments, currency, discounts, tax processing, data entry methods including batching, registration, document detail entry, split analysis details, matching credit notes to debit notes, reviewing batches and unlocking batches.

Processing Employee Claims and Advances

Explains how to enter employee advances and expense claims.

Transaction Maintenance

Explains the maintenance of transactions after you enter them into the system. Using this option you can: amend a transaction, amend payment analysis codes, cancel transactions, transfer transactions between supplier accounts, suspend or release transactions, set up recurring payments and resolve exceptions.

Authorisation

Explains the authorisation process within Accounts Payable. This describes how to perform the following tasks: creating authorisation control codes, attaching authorisation control codes to documents and sending a document for authorisation.

Payment Processing

Explains how to create payment schedules, miscellaneous payments and pre-allocated payments.

Periodic Payment Processing

Explains how to create regularly scheduled payments. The defined payments are automatically paid by the Payment Processing sub-system.

Payment Reconciliation

Explains how to identify the payments that have cleared your bank accounts and processed on a bank statement. Using this option, you can enter and reconcile bank statement details to system-generated payments.

Using a Diary

Explains how to create internal notes and messages using the Diary facility. You can attach notes to a supplier, a supplier transaction, or to a specific line of a transaction. You can also send notes to another user or to yourself. Within the Accounts Payable System, notes are called events. You can create general, user-defined, user, supplier and transaction events.

Enquiries

Explains how to view transaction details. You can retrieve all transactions for a supplier, or you can enter specific selection criteria and view only the supplier's transactions matching that criteria. Using this option, you can view transaction details, line details, payment details and split analysis details.

Service Ledger

Explains the set up and use of Services and how to run periodic service charge calculations.

Reports

Lists the reports the system generates automatically when a process is run and the reports you must submit, complete with a description of how to submit them.

ICA Processing

Details the controls that are in place with e5 AP to complement the Intra Company Accounting company set-up.

Deferred Purge

Lists the AP related tables that are purge deferred and explains how these data items can be removed from the system.

1099

Explains how 1099 processing is catered for within the e5 AP product and the data that needs to be set up to cater for it. 1099 is only appropriate for Companies who report their accounts in the United States.

Postings

Explains the General Ledger postings that are generated from each of the AP transactions.

CIS

Explains how CIS processing is catered for within the e5 AP product and the data that needs to be set up to cater for it.

Internal Trading

Explains how internal trading can be performed between Accounts Receivable and Accounts Payable

Netting Off

Explains the functionality that allows the netting of Customer and Supplier Transactions between Accounts Payable and Accounts Receivable.

Evaluated Receipts Settlement

Describes the Evaluated Receipt Settlement processing that allows the automatic generation of Invoices into Accounts Payable when a receipt has been raised against an order

Accounts Payable Menus

Click the appropriate link to access the information required.

Option
Background User	This menu option accesses the same options as the System Controls \| Background User Menu
Code Tables
Data Entry
Diary
Enquiries
Expense Ledger
Flight Cost Data Entry
Payment Processing
Periodic Payments
Service Ledger
Supplier Maintenance
Transaction Maintenance

NOTE The menu path shown is the default for the system. Your company may have customised menu options, so the path shown may not be accurate. Please contact your system administrator for details.

Setting Up Common Controls	Explains how to set up features common to each e5 Financials system, such as security, common codes and tables, currency, calendars, taxation and event manager.
Setting Up Accounts Payable	Identifies the order in which AP controls and code tables must be set up.
Maintaining Suppliers	Explains the creation and maintenance of supplier and employee account details. Supplier account information includes the supplier's name and address and tax locations plus Purchasing Controls, Accounts Payable Controls and Intra Company Accounting information, if applicable.
Data Entry	Explains document types, prepaid expenses, recurring payments, currency, discounts, tax processing, data entry methods including batching, registration, document detail entry, split analysis details, matching credit notes to debit notes, reviewing batches and unlocking batches.
Processing Employee Claims and Advances	Explains how to enter employee advances and expense claims.
Transaction Maintenance	Explains the maintenance of transactions after you enter them into the system. Using this option you can: amend a transaction, amend payment analysis codes, cancel transactions, transfer transactions between supplier accounts, suspend or release transactions, set up recurring payments and resolve exceptions.
Authorisation	Explains the authorisation process within Accounts Payable. This describes how to perform the following tasks: creating authorisation control codes, attaching authorisation control codes to documents and sending a document for authorisation.
Payment Processing	Explains how to create payment schedules, miscellaneous payments and pre-allocated payments.
Periodic Payment Processing	Explains how to create regularly scheduled payments. The defined payments are automatically paid by the Payment Processing sub-system.
Payment Reconciliation	Explains how to identify the payments that have cleared your bank accounts and processed on a bank statement. Using this option, you can enter and reconcile bank statement details to system-generated payments.
Using a Diary	Explains how to create internal notes and messages using the Diary facility. You can attach notes to a supplier, a supplier transaction, or to a specific line of a transaction. You can also send notes to another user or to yourself. Within the Accounts Payable System, notes are called events. You can create general, user-defined, user, supplier and transaction events.
Enquiries	Explains how to view transaction details. You can retrieve all transactions for a supplier, or you can enter specific selection criteria and view only the supplier's transactions matching that criteria. Using this option, you can view transaction details, line details, payment details and split analysis details.
Service Ledger	Explains the set up and use of Services and how to run periodic service charge calculations.
Reports	Lists the reports the system generates automatically when a process is run and the reports you must submit, complete with a description of how to submit them.
ICA Processing	Details the controls that are in place with e5 AP to complement the Intra Company Accounting company set-up.
Deferred Purge	Lists the AP related tables that are purge deferred and explains how these data items can be removed from the system.
1099	Explains how 1099 processing is catered for within the e5 AP product and the data that needs to be set up to cater for it. 1099 is only appropriate for Companies who report their accounts in the United States.
Postings	Explains the General Ledger postings that are generated from each of the AP transactions.
CIS	Explains how CIS processing is catered for within the e5 AP product and the data that needs to be set up to cater for it.
Internal Trading	Explains how internal trading can be performed between Accounts Receivable and Accounts Payable
Netting Off	Explains the functionality that allows the netting of Customer and Supplier Transactions between Accounts Payable and Accounts Receivable.
Evaluated Receipts Settlement	Describes the Evaluated Receipt Settlement processing that allows the automatic generation of Invoices into Accounts Payable when a receipt has been raised against an order