SI Document List MODA

Sales Invoicing Document List MODA

In addition to providing access to documents for data entry, the Document List screen MODA lets you process documents through a processing cycle. The document type entered on a particular document determines the document cycle. To process a document on the document list, you must select a specific document and use the appropriate screen task, depending upon the status of the document in the processing cycle.

Screen Specific Actions

Action	Description
EDIT-UNLOCK	Click Edit \| Unlock to unlock a job from a specific user using the MOJC jobs screen,
VIEW DOCUMENT	Click Edit \| View to view a document on the Document screen MODB without amending the document.
AMEND DOCUMENT	Click Edit \| Amend to amend a document on the Document screen MODB.
INSERT DOCUMENT	Click Edit \| Insert to insert a document on the Document screen MODB.
COPY DOCUMENT	Click Edit \| Copy to copy the selected document. This screen task displays the details of the original document as the details for the new document on the Document screen MODB, which you can amend. After updating, a new document is created with a unique document number.
DOCUMENT ACCEPT	Click Document Accept to allow the selected document to be moved onto an unauthorised, or awaiting print status.
BATCH ACCEPT	Click Batch Accept - This will cause a confirmation window to be displayed to ensure the action was not accidentally invoked. The user can re-affirm the action to ensure the actual print or batch update can incur. Batch accept process – This will use the list of documents built on the MODA enquiry screen and update each document with a status of batch review to the next required status as determined by document controls. Where authorisation is required this will be set to “un-authorised”, otherwise it will be set to “awaiting print”.
BATCH PRO FORMA PRINT	Click Batch Pro-forma print - This will cause a confirmation window to be displayed to ensure the action was not accidentally invoked. The user can re-affirm the action to trigger the pro-forma QED mapping for all documents currently built in the list.
BATCH REVIEW REVOKE	Click Batch Review Revoke - This will update the status of a document to “Incomplete”.
PURGE DOCUMENT	Click Edit \| Purge, which retrieves the purge mode of the appropriate variant of the Document screen MODB for reviewing document details prior to purging the document from the system. When you update a document in this mode, the system purges the document from the document list.
INSERT SIS	Click Edit \| Insert SIS to insert Simplified Interline Settlement (SIS) documents on to the Document screen MODB.
EDIT UNLOCK	Click Edit \| Unlock to unlock the document on the Document screen MODB if there are no other users or processes running. Upon updating, the system unlocks the document and you can continue with normal document processing.
GO AR LINKED ENQUIRY	Click Go \| AR Enquiries, which retrieves the Account Detail screen MBPA within Accounts Receivable enquiries for viewing the document details within Accounts Receivable. To use this action, the document must have a status of Complete.
GO GL LINKED ENQUIRY	Click Go \| General Ledger Linked Enquiry, which retrieves the Transaction Details screen MEJF for viewing document postings within General Ledger.
AUTHORISE DOCUMENT	Click Authorise \| Document, which retrieves the authorise mode of the appropriate variant of the Document screen MODB. Use this action to authorise documents with a status of Unauthorised. The authoriser must be defined within the authorisation group specified at the ledger level for the appropriate document category: invoice or credit note.
AUTHORISE ALLOW	Click Authorise \| Allow, which retrieves the allow mode of the appropriate variant of the Document screen MODB where you can release documents for authorisation that have a status of Incomplete. Upon updating, the document changes to status Unauthorised, Awaiting Print or Complete depending upon the document processing cycle assigned to the document.
AUTHORISE REVOKE	Click Authorise \| Revoke, which retrieves the revoke mode of the appropriate variant of the Document screen MODB. Use this action to revoke authorisation from documents with a status of Authorised. After updating, the document status reverts to Unauthorised.
AUTHORISE REJECT	Click Authorise \| Reject, which will set the status of the document from Unauthorised to Auth Rejected, which will then allow the document to be amended and sent back for authorisation or it can be rejected outright. A BEM will be issued to notify a user or users of the authorisation rejection.
PRINT POST	Click Print \| Post, which retrieves the post mode of the appropriate variant of the Document screen MODB. Use this action to release documents with a status of Authorised for customer notification and posting into Accounts Receivable or General Ledger. After updating, the document status changes to Awaiting Print.
PRINT PROFORMA	Click Print \| Proforma, which retrieves the proforma mode of the appropriate variant of the Document screen MODB. Use this action to print a proforma copy of documents with a status of Incomplete, Unauthorised, Auth Rejected or Authorised.
PRINT REPRINT	Click Print \| Reprint, which retrieves the reprint mode of the appropriate variant of the Document screen MODB. Use this action to reprint documents with a status of Complete.
DISPLAY DOCUMENT IN PRINT SEQUENCE	Click Display \| Doc In Print Seq, which retrieves the Document in Print Sequence screen MOGA where you can view a document's items in the order in which they display on the printed copy.
REJECT DOCUMENT	Click Reject \| Document, which retrieves the reject mode of the appropriate variant of the Document screen MODB. Use this action to reject documents with a status of Incomplete, Unauthorised or Authorised. After updating, the document status changes to Rejected and the document cannot be processed any further in Sales Invoicing.
EXTENDED SELECTION	Click Selection \| Ext Sel, which retrieves the Document Ext Sel screen MODA where you can enter additional parameters to select documents for the Document List screen MODA. Click Selection \| Ext Sel to return to the Standard Selection window MODA.

Action

Description

EDIT-UNLOCK

Click Edit | Unlock to unlock a job from a specific user using the MOJC jobs screen,

VIEW DOCUMENT

Click Edit | View to view a document on the Document screen MODB without amending the document.

AMEND DOCUMENT

Click Edit | Amend to amend a document on the Document screen MODB.

INSERT DOCUMENT

Click Edit | Insert to insert a document on the Document screen MODB.

COPY DOCUMENT

Click Edit | Copy to copy the selected document. This screen task displays the details of the original document as the details for the new document on the Document screen MODB, which you can amend. After updating, a new document is created with a unique document number.

DOCUMENT ACCEPT

Click Document Accept to allow the selected document to be moved onto an unauthorised, or awaiting print status.

BATCH ACCEPT

Click Batch Accept - This will cause a confirmation window to be displayed to ensure the action was not accidentally invoked. The user can re-affirm the action to ensure the actual print or batch update can incur.

Batch accept process – This will use the list of documents built on the MODA enquiry screen and update each document with a status of batch review to the next required status as determined by document controls. Where authorisation is required this will be set to “un-authorised”, otherwise it will be set to “awaiting print”.

BATCH PRO FORMA PRINT

Click Batch Pro-forma print - This will cause a confirmation window to be displayed to ensure the action was not accidentally invoked. The user can re-affirm the action to trigger the pro-forma QED mapping for all documents currently built in the list.

BATCH REVIEW REVOKE

Click Batch Review Revoke - This will update the status of a document to “Incomplete”.

PURGE DOCUMENT

Click Edit | Purge, which retrieves the purge mode of the appropriate variant of the Document screen MODB for reviewing document details prior to purging the document from the system. When you update a document in this mode, the system purges the document from the document list.

INSERT SIS

Click Edit | Insert SIS to insert Simplified Interline Settlement (SIS) documents on to the Document screen MODB.

EDIT UNLOCK

Click Edit | Unlock to unlock the document on the Document screen MODB if there are no other users or processes running. Upon updating, the system unlocks the document and you can continue with normal document processing.

GO AR LINKED ENQUIRY

Click Go | AR Enquiries, which retrieves the Account Detail screen MBPA within Accounts Receivable enquiries for viewing the document details within Accounts Receivable. To use this action, the document must have a status of Complete.

GO GL LINKED ENQUIRY

Click Go | General Ledger Linked Enquiry, which retrieves the Transaction Details screen MEJF for viewing document postings within General Ledger.

AUTHORISE DOCUMENT

Click Authorise | Document, which retrieves the authorise mode of the appropriate variant of the Document screen MODB. Use this action to authorise documents with a status of Unauthorised. The authoriser must be defined within the authorisation group specified at the ledger level for the appropriate document category: invoice or credit note.

AUTHORISE ALLOW

Click Authorise | Allow, which retrieves the allow mode of the appropriate variant of the Document screen MODB where you can release documents for authorisation that have a status of Incomplete. Upon updating, the document changes to status Unauthorised, Awaiting Print or Complete depending upon the document processing cycle assigned to the document.

AUTHORISE REVOKE

Click Authorise | Revoke, which retrieves the revoke mode of the appropriate variant of the Document screen MODB. Use this action to revoke authorisation from documents with a status of Authorised. After updating, the document status reverts to Unauthorised.

AUTHORISE REJECT

Click Authorise | Reject, which will set the status of the document from Unauthorised to Auth Rejected, which will then allow the document to be amended and sent back for authorisation or it can be rejected outright. A BEM will be issued to notify a user or users of the authorisation rejection.

PRINT POST

Click Print | Post, which retrieves the post mode of the appropriate variant of the Document screen MODB. Use this action to release documents with a status of Authorised for customer notification and posting into Accounts Receivable or General Ledger. After updating, the document status changes to Awaiting Print.

PRINT PROFORMA

Click Print | Proforma, which retrieves the proforma mode of the appropriate variant of the Document screen MODB. Use this action to print a proforma copy of documents with a status of Incomplete, Unauthorised, Auth Rejected or Authorised.

PRINT REPRINT

Click Print | Reprint, which retrieves the reprint mode of the appropriate variant of the Document screen MODB. Use this action to reprint documents with a status of Complete.

DISPLAY DOCUMENT IN PRINT SEQUENCE

Click Display | Doc In Print Seq, which retrieves the Document in Print Sequence screen MOGA where you can view a document's items in the order in which they display on the printed copy.

REJECT DOCUMENT

Click Reject | Document, which retrieves the reject mode of the appropriate variant of the Document screen MODB. Use this action to reject documents with a status of Incomplete, Unauthorised or Authorised. After updating, the document status changes to Rejected and the document cannot be processed any further in Sales Invoicing.

EXTENDED SELECTION

Click Selection | Ext Sel, which retrieves the Document Ext Sel screen MODA where you can enter additional parameters to select documents for the Document List screen MODA. Click Selection | Ext Sel to return to the Standard Selection window MODA.

If not described in this topic, click on a field and press F1 to view help. See Common Fields for more information.

Fast prompt allows you to quickly view a list of options for certain fields.

NOTE Field visibility can be defined by your System Administrator, so not all fields documented may be shown.

See Using the Command Line on opening the screen without going through the menu.