Supplier Name Details Edit MPBB

The Supplier Name screen lets you enter the supplier name, number, account type and supplier short name. Actions on this screen allow you to enter other required supplier information, such as the address, purchasing controls and Accounts Payable controls.

To Add a Supplier Name

1. Enter Company, if different to the default, in the selection window and click Edit | Insert from the pull-down menu.
2. On the Supplier name screen MPBB, select one of the following options based on your numbering method:

1. • If using manual numbering, enter the supplier number in Supplier.
   • If using automatic numbering with prefixing, enter the prefix in Supplier.
   • If using automatic numbering without prefixing, leave Supplier blank and the system assigns a supplier number.

3. Enter the following fields:
   1. If using manual numbering, enter a user-defined Supplier code. If using prefixes, enter the Supplier prefix. If automatic numbering without prefixes is active, leave blank.
   2. In Type, select one of the following supplier types: Supplier, Employee, Miscellaneous/Sundry Supplier, Factor or Supplier. The default is Supplier but you can amend this field.
   3. Enter a supplier Name, up to 40 characters.
   4. Enter a Short Name, up to 15 characters, identifying the supplier. The system uses this name for short name searches and enquiries.
   5. Enter the currency code the supplier uses to conduct business, unless Type = Factor Supplier. If Type = Supplier or Employee, then enter any valid currency code or ***. If Type = Miscellaneous/Sundry Supplier, then the currency code must be the base currency of the company or ***. If Currency on the Company screen MAAF is not checked, then the currency code must be the base currency of the company. When *** is entered to denote multi-currencies, the currency code must be entered during data entry. The currency code cannot be amended after it has been assigned to a supplier.
   6. If Type = Supplier with multiple payment addresses, click in the check box at Multiple Payment Addresses. Otherwise, leave blank.

4. Click the Update button to add the supplier.

NOTE If accepting a Supplier Registration then it is possible to amend the Short Name and Currency of the supplier from the one entered during registration. Upon Update a window will be displayed for entry of a valid Supplier code which complies with the company standards.

As of version 5.4 it is now possible to edit/amend suppliers with a status of “Unapproved” or “Rejected”.

When a supplier with a status of “Unapproved” or “Rejected” is amended, the status will be set to “Unapproved” and a BEM Message will be sent to the Approval User defined on Common Purchasing Company Controls.

The Suppler Approval BEM Message Handler has been changed to include the Update User id in the message text.

The new message text will read as follows:

'e5 Supplier approval required in Company CC for Supplier SSSSSSSSSSSS. Updates made by user UUUUUUUU.'

Where CC is the company code, SSSSSSSSSSSS is the Supplier Code and UUUUUUUU is the update user id.

In addition to the above, the rejected supplier will no longer be selected for deferred purge.

Screen Specific Actions

See also

Supplier Details List

Accounts Payable Home Page

Purchasing Management Home Page