Services Edit MGSD

You use this screen to define and manipulate Services. Services are used in data entry to record details of charges relating to a specific service. A service must be defined as belonging to a specific service code and will inherit some of the information defined for that service code, such as type and General Ledger nominal code. You can use an MCA code to specify multiple accounts to receive the postings for a specific service.

Where you specify that the service uses meters, then up to three separate meter references can be defined for the service. You can then set each of these to record a reading only, a value only or both reading and value. When readings are used, the system will check subsequent charges to ensure that no gaps or overlaps exist in meter readings.

You can purge service codes. Purging a service code marks the term for deletion. You must submit the Deferred Purge process, ZA1, to physically delete the settlement terms from the database. See Deferred Purge for more information.

To Add a Service

Enter Company, if different to the default, in the selection window and click Edit | Insert from the pull-down menu.
On the Service Codes screen MGSD, enter the following fields:
Enter the Service Code, up to four characters.
Enter Charge Type, valid values are 0 Rental and 1 Usage.
Enter Service Reference, up to 30 characters, this can hold a metre reference or phone number.
Enter Service Description, up to 40 characters.
Enter a Supplier, that will be used to record invoices against this service.
Enter the General Ledger Account, to which this item line value is to be posted.
Enter Location, that the service is to be charged against.
Enter Start Date, to indicate the date that charges will be incurred for this service.
Enter Charge Frequency, valid values are 1 Monthly, 2 Quarterly, 3 Half Yearly and 4 Annually.
Enter Last Invoice Posted Period/Year, this field will be updated automatically once invoices start to be raised for this service.
Click the Update button to add the service update.

Screen Specific Actions

Actions	Description
GO CHARGES	Click Go \| Charges to access a list of charges already defined for this service. You will be taken to screen MGSE showing defaulted enquiry parameters based on the current service.
GO LINKED ENQUIRY	Click Go \| Linked Enquiry to access a list of transaction postings in General Ledger for this service code.

If not described in this topic, click on a field and press F1 to view help. See Common Fields for more information.

Fast prompt allows you to quickly view a list of options for certain fields.

NOTE Field visibility can be defined by your System Administrator, so not all fields documented may be shown.

See Using the Command Line on opening the screen without going through the menu.