Accounts Payable / Purchasing Management Invoice Clearance Edit MGDW

When an Invoice is matched to a Purchase Order, there may be discrepancies between the two. Such discrepancies are highlighted by the automatic matching processes provided by the system and the invoice will be held for clearance.

To Perform Invoice Clearance

1. Double-click Accounts Payable Main Menu on the e5 Main Menu.
2. Double-click Transaction Maintenance Menu on the Accounts Payable Main Menu.
3. Double-click Invoice Clearance on the Accounts Payable Transaction Maintenance Menu.
4. Enter Company, if different to the default and Supplier, System Ref, Order Ref or Buyer in the selection window and click OK.
   If you enter Supplier, System Ref or Order Ref, the system displays the Invoice Clearance List screen MGDV (Supplier). If you enter Buyer, the system displays the Invoice Clearance List screen MGDV (Buyer). If you enter Entry Date, you must also enter either Supplier or Buyer.
5. Select the invoice you want to clear and click Edit | Amend.
6. Enter the price to pay or click the Full Price button to pay the price from the invoice on the Prices format of the Invoice Clearance screen MDGW. When the accepted price is less than the invoice price, the system automatically creates a debit note for the difference between invoice price and accepted price.
   Fields on the Discount and Order formats are optional. Enter additional information on these formats by clicking either the Discount or Order tabs.
7. Click the Update button to accept the changes to the screen.

See also

Accounts Payable / Purchasing Management Invoice Clearance List MGDV

Accounts Payable Home Page