Transaction Transfers MGDO

This option lets you transfer transactions from one supplier to another. You can transfer individual transactions or all transactions for a supplier.

Transfer transactions when documents are entered for the wrong supplier or if a supplier buys another supplier. After the transactions are transferred, they are inactive to the original supplier account and active to the new supplier's account.

The system adjusts both the original supplier's balance and activity and the new supplier's balance and activity.

The system subtracts the transferred transaction(s) from the supplier's balance and reverses the General Ledger postings.

The system reverses General Ledger postings on the original supplier and posts to the new supplier's account if the Accounts Payable liability on the supplier to which you are transferring is different from the Accounts Payable liability on which the invoice was originally posted.

The transfer process creates two batches. One batch contains the transactions transferred to the new supplier and the other batch contains transfer transactions for the old supplier. The system generates and attaches a new system reference number to each transferred transaction.

This process balances the effect of the transferred transactions by allocating them fully and providing an audit record.

You cannot transfer transactions that are logged, cancelled, matched to an order, service related or locked.

You can transfer transactions if:

• The transferring transaction status is accepted, unallocated or overdue.
• Both suppliers are regular or employee type suppliers.
• Both suppliers have the same currency.
• Both suppliers are in the same e5 company.
• Both suppliers use the same payment analysis policy if transferring from a miscellaneous / sundry supplier to a regular supplier.
• Both suppliers are set up the same for CIS Indicator.
• Both suppliers are set up for the same elements if using ICA.
• The tax registration location is the same for both suppliers.
• They are not self-assessed tax reported.

When transferring transactions that have retentions, the retention amounts are maintained with the transactions. This ensures that the system does not release an invoice for payment that has a retention. You can cancel the retention using the Suspend/Release option.

When you click the Transfer button on the Transaction Transfers Confirm screen MGDP, the system assigns new system reference numbers to the transactions that you are transferring. The new system reference numbers are used for the supplier to which you are transferring transactions.

When you transfer a document, the document assumes the default payment address of the supplier to which they are transferred.

If you transfer a transaction from a supplier using payment analysis to a supplier not using payment analysis, the system displays a warning message.

To Transfer a Transaction

1. Double-click Accounts Payable Main Menu on the e5 Main Menu.
2. Double-click Transaction Maintenance Menu on the Accounts Payable Main Menu.
3. Double-click Transfers on the Accounts Payable Transaction Maintenance Menu.
4. Enter Supplier, from which you want to transfer details, in the top portion of the Transaction Transfer Selection window MGDO. Enter Company, if different to the default and Supplier, System Reference or Transaction Reference to transfer everything. Enter Element if ICA is active for the selected company.
5. Enter Supplier, to which you are transferring details, in the lower portion of the selection window. You must also enter Transaction Reference to identify the transferred transactions for the new supplier.
6. Mark the transactions you want to transfer by selecting the transaction and clicking the Select button on the Transaction Transfers screen MGDO. To transfer all transactions for the supplier, click All. After selecting the transaction, a Y appears under the Select column for each selected transaction. You can unmark transactions by selecting the transaction and clicking Deselect.
7. Click Transfer to transfer the transaction.
8. Click Confirm on the Transaction Transfers Confirm screen MGDP to confirm actions.

Screen Specific Actions

See also

Transaction Transfer Confirmation MGDP

Accounts Payable Home Page