Payment Code Edit MGAL

The Payment Code screen MGAL controls payments by identifying the payment processes used. When defining a payment code, indicate the bank/payment code and the payment currency. If suppliers are automatically paid, also indicate the calendar used for payments, the automatic bank code and where cheques and remittances print.

This screen is used to create and maintain details of valid processing methods for the payment of credit balances via the Payment Processing subsystem.

Each defined payment code specifies a set of payment methods, bank account code and automatic bank code. A payment code is attached to each supplier created to determine the specific payment processing requirements of that supplier (which payment schedules they may be drawn on to) and to control automatic and manual payment procedures.

Payment codes cannot be defined until Bank Account Codes MGAH and Payment Methods MGAJ have been entered. The combination of bank and payment methods must also be defined on Bank Payments/Methods, MGAP. Common Purchasing Company Controls, MPAB, Purchase Ledger Company Controls, MGAB and Calendars must all be defined for the company before payment codes may be defined.

Creating Payment Codes

To create a manual payment code, only the code and description needs to be defined. The remaining fields are left blank.

To create an automatic scheduling payment code but not automatic payment, entries are made in all fields except the Auto Payment flag. Any schedules created with this payment code require user intervention for the 'Request Payment Run' step.

Set the Auto Payment flag if a fully automatic payment code is required.

1. Enter Company, if different to the default, in the selection window and click Edit | Insert from the pull-down menu.

2. Enter the following fields on the Payment Code screen MGAL:

1. Enter a Payment Code, up to two alphanumeric characters.

2. Enter a Description, up to 40 alphanumeric characters.

3. If using automatic payments, you will also need to enter the following fields on the Payment Details format of the Payment Code screen MGAL:

1. • Enter the Currency used to pay suppliers. If the payment method on this screen is not a multi-currency payment method, the currency you enter must equal the currency attached to the payment method. If the payment method is multi-currency, you can enter a currency code. You cannot repeat a currency code. 

   • Enter a Payment Method defined on the Payment Method screen MGAJ. A combination of this field entry and Bank must exist on the Bank/Payment Method screen MGAP. 

   • Enter a Bank account code defined on the Bank Account Codes Table MGAH. 

   • If desired, enter any optional fields.

4. Click the Destination tab to access the Destination format.

5. If using automatic payments, you will also need to enter the following fields on the Destination format of the Payment Code screen MGAL:

1. • In Schedule Destination, enter a distribution profile to indicate the destination of the Scheduled Transactions Report, which details transactions added to a payment schedule by the system. 

   • In Payment Destination, enter a distribution profile to indicate where the payment output prints and what medium it uses, for example paper or tape.

   • If desired, enter any optional fields.

3. Click the Update button to add the payment code.

NOTE When you use these codes as automatic or semi automatic codes, then the payment processing schedule create process will create a new payment schedule for each currency code listed on this screen.

See also

Payment Code List MGAK

Accounts Payable Home Page

Purchasing Management Home Page