Inventory Management Company Controls Edit MHAB

• Adding Inventory Management Company Controls
• Setting up Numbering A System
• General Ledger Batch Types

Inventory Management Controls allow you to define exactly how this Inventory Management system is to function for each Company within e5. Therefore, it is possible, within a Multi Company environment, to tailor each individual Inventory Management system so that they will function according to the different operating Companies/Divisions within e5.

Adding Inventory Management Company Controls

Company

Enter Company, up to two characters.

Account Code

Enter Account Code, up to two characters. This account code has a number of General Ledger accounts attached; these will default onto different stock movements, as they are created.

Default Bath Type

Enter Default Batch Type. The batch type is used to 'label' postings made to the General ledger. For example, which module the posting originated and from which kind of stock movement. In other words, the batch type will be attached to postings for all Inventory movements if a movement specific batch type is not defined on these controls.

Suspense Accounts

Use to determine the use of suspense accounts.

• Not in Use – Suspense accounts are not in use online or offline and account errors must be corrected.
• Offline Only – Suspense accounts are in use offline and accounts errors in offline data entry will go to suspense (Errors online must be corrected)
• In Use Online and Offline – Suspense accounts are in use both online and offline.
  
  Accounts errors in offline data entry will go to suspense.
  
  Accounts errors in online data entry will show as warnings and may be accepted, allowing them to go to suspense.

Costing Method

Enter Costing Method; enter Standard Cost, FIFO or Average Cost.

FIFO Default Price

Enter FIFO Default Price; enter Last Order Price, or Last Invoice Price.

Setting up Numbering a System

Numbering can be set to Company, manual or prefix:

• Company - numbers are generated by the Next Document Number and Document Number Length fields defined on INVENTORY MANAGEMENT Company Controls screen
• Prefix - the user will be required to enter a valid prefix code as entered in Prefix Codes Edit MPXJ
• Manual - during document creation the user must enter the full document reference number

You must specify a numbering system using one of the above methods for each of:

• Material Issue Numbering; enter Company, or Prefix
• Adjustment In Numbering; enter Company, or Prefix
• Adjustment Out Numbering; enter Company, or Prefix
• Stock Disposal Numbering; enter Company, Prefix or Manual
• Return To Store Numbering, enter Company, Prefix or Manual
• Store Transfer Numbering, enter Company, or Prefix
• Bin Transfer Numbering, enter Company, Prefix or Manual
• Picking List Numbering; enter Company, or Prefix
• Stock Take Numbering; enter Company, or Prefix

As of v5.4 a new Inventory Company Level Control setting is available providing options for the default of the quantity for returns linked to a previous issue. 

The setting will impact behaviour when the Fetch facility is used on the MHBA Online Movement entry screen to link a return of stock to a store, against a previous issue. The setting will govern whether the quantity initially displayed for each line being returned is to be defaulted to that which was originally issued.

• When set to ‘0’, the quantities from the original issue will be defaulted onto each line of the returns screen.
• When set to ‘1’, the quantity on all lines listed will be defaulted to zero and the user will then be required to enter return quantities for the items / lines which are being returned. Any lines with a zero quantity will be ignored when the return is created.

General Ledger Batch Types

On the Inventory Management Company Controls MHAB Batch Types Control Screen, the values are optional; if not supplied then a default batch type will be used. The batch types used must be valid MAKK.

Enter the following fields:

Material Issue Batch Type

Enter Material Issue Batch Type, this is the 'label' given to Issues to identify issue type postings in General Ledger.

Stock Adjustment In Batch Type

Enter Stock Adjustment In Batch Type, this is the 'label' given to Adjustments to identify adjustment type postings in General Ledger.

Adjustment Out Batch Type

Enter Adjustment Out Batch Type, this is the 'label' given to Adjustments to identify adjustment type postings in General Ledger.

Stock Disposal Batch Type

Enter Stock Disposal Batch Type, this is the 'label' given to Disposals to identify disposal type postings in General Ledger.

Return to Store Batch Type

Enter Return to Store Batch Type, this is the 'label' given to Returns to identify return type postings in General Ledger.

Store Transfer Batch Type

Enter Store Transfer Batch Type, this is the 'label' given to Transfers to identify transfer type postings in General Ledger.

Return to Supplier Batch Type

Enter Return to Supplier Batch Type, this is the 'label' given to Returns to identify return type postings in General Ledger.

Revised Cost Variance Batch Type

Enter Revised Cost Variance Batch Type, this is the 'label' given to Revised Costs to identify revised cost type postings in General Ledger.

Standard Cost Revaluation Batch Type

Enter Standard Cost Revaluation Batch Type, this is the 'label' given to Cost Revaluations to identify revaluation postings in General Ledger.

See also

Inventory Management Company Controls List MHAA

Inventory Management Home Page