Company Controls Edit MBAC

General Controls Customer Controls Optional Accounts Receivable Functionality Data Entry Discount Cash Allocation History	Currency General Ledger Aged Debt Interest Print Controls Screen Specific Actions

The controls on this screen cover a wide range of the functionality available within Accounts Receivable. These are summarised below.

General Controls

Determine whether EC Intrastat tax reporting is required
Set format for user data if required at transaction level in Accounts Receivable
Set Balancing Forward Processing to allow the functionality to periodically roll up customer transactions into a brought forward total
Determine treatment of partially disputed transactions for Dunning, automatic collection or payment and cash allocation
Set Stacking to allow specific transactions types to be rolled up into a single summary transaction
Set controls to allow automatic transfer of transactions between associated transactions
Set the default enquiry sequence. This controls the enquiry sequence on MBZA/MBPA and MBP2 screens upon initial entry to the screen.

Customer Controls

If Automatic Account Numbering on the Company Controls screen MBAC is checked, the system generates customer account numbers depending upon the following criteria:

- Automatic account numbering with customer prefix codes is generated if Size Of Prefix on the Company Controls screen MBAC has a value in the range of 1-6. You must enter an appropriate prefix which has been defined on the Customer Prefix screen MBAN. The size of the prefix is limited to the value in Size Of Prefix on the Company Controls screen MBAC. The system then automatically retrieves the next sequence numeric suffix from Next Sequence Number on the Customer Prefix screen MBAN. Size Of Suffix on the Primary Details format of the Company Controls MBAC determines the size of the suffix.
- Automatic account numbering without customer prefix codes is generated if the Size Of Prefix on the Primary Details format of the Company Controls screen MBAC is 0, customer prefix codes are unavailable. The number of digits available for the customer account number is determined by Size of Suffix. The system automatically retrieves the next sequential numeric suffix from Next Account Number on the Ledger Code screen MBAL to generate the customer account number.

Set the account numbering rules. Where prefix numbering is adopted prefix codes must then be set at the Customer Prefix screen MBAN
Set credit status rules
Set the rules for update of customer credit details from agency file
Set the default enquiry format at Accounts Receivable account enquiries
Set the rules for holding customer turnover
Set the rules for compulsory entry of post code at customer addresses
Set the high level rules for production of customer statements
Set the account validation flag to indicate whether the Account Code and Ledger Code should be validated for compatibility when a new customer is inserted.

Optional Accounts Receivable functionality

If any of the following optional areas of Accounts Receivable functionality are required then the control setting must be switched on at Company Controls.

Reason Codes to allow codes to be attached to debit note or write-off transactions
Lockbox processing to allow cash allocation using US banking procedures
Card Billing to allow use of the card management Accounts Receivable sub module
Inter Airline Settlement to allow use of the airline UATP clearing processes Accounts Receivable sub module
Payment by instalments
Sales Invoicing Reconciliation to allow automating audit checks and reports on postings from Sales Invoicing to Accounts Receivable
Netting off with AP
Reconciliation with Cash Receipting
Late Filing Penalties

Data Entry

Select default data entry screen variants for Batched Invoice, Batched Credit Note, Batch Cash, Journal and Adjustment
Set the rules for whether duplicate transaction references are allowed
Date tolerances, determine by how many days future or back dated transactions are allowed
Set the rules for batch header controls at on-line data entry
Set the rules for line and tax details held at invoice and credit note detailed data entry
Determine the use of the order reference field (invoice and credit note) and the comments field (cash and adjustments)

Discount

Determine whether early settlement discount is to be allowed and, if so, set the high level controls.

Cash Allocation

Automatic allocation should be switched on to allow auto allocation by algorithm
Set the rules for automatic write-offs at manual allocation if required
Allow cross currency allocation if currency processing is used
Set which of the following actions are allowed during cash allocation: transfer transactions, release disputed transactions and create debit note transactions
As of v5.5 a credit note subtype is available. This subtype will be used during the cash allocation process to identify the transaction subtype of any system generated credit notes when claiming discount. These tax only credit notes will be used to generate the adjustment in tax needed for the tax analysis report. Entry of the credit note subtype is optional and if not present signifies that the existing functionality will continue (i.e. cash allocation will not recalculate discount and data entry will allow the ‘consider discount’ indicator to be used).

History

If archiving of transactions to the on-line history table is required then this must be switched on at Company Control. If switched on then the rules for when to archive and how to view the transactions in history must be set.

If archiving statement is to be used then this must be switched on at Company Level.

Currency

The Currency Flag field on the Company screen MAAF controls the ability to enter and process foreign currency. If you do not require foreign currency controls, proceed to the next format.

The system also handles multiple currencies, including Euro and their conversions. Using the EMU Indicator on the Currency screen MAGB, currency is defined as participating and non-participating. Currencies relating to the Euro have fixed exchange rates. Since January 1, 1999, relationships no longer exist between participating and non-participating currencies.

At Company Controls set the following Accounts Receivable specific currency controls:

Set the default Rate Type to be used for Accounts Receivable data entry
Determine whether customer turnover and aged debt is to held by currency
Set the on-line data entry rules for system calculation of foreign or base equivalent values and related tolerance levels for checks
Set rules for revaluation of currency transactions in Accounts Receivable, if required

General Ledger

Define the rules for the generation of Accounts Receivable postings to the General Ledger. These controls are only applicable if the General Ledger is in use.

Denote the General Ledger company that this Accounts Receivable company is to post to. Consider that more than one Accounts Receivable company can post to the same General Ledger company
Set the current default General Ledger year and period for all Accounts Receivable postings
Denote the default debtors control code to be applied to all Ledger, as defined at the Control Account screen MBAH
Define all General Ledger Batch Types for postings generated from Accounts Receivable MAKL
Set the level of postings to General Ledger from Accounts Receivable data entry batches

Aged Debt

Define the period ranges for aged debt (periods 1-12)
Define the rule for the treatment of disputed transactions and unallocated cash in the ageing enquiry
Define if historic balances per customer will be maintained. This tick box will support the use of the historic customer aged debt enquiry on screen MCPZ.

Interest

Determine whether interest charges on overdue transactions is to be allowed and, if so, set the high level controls.

Determine at which point interest charges will be created
Determine from which point interest charges will be calculated from
Determine whether interest charges will be generated at transaction or customer level
Set the rules to control how the charges will be generated; using the mediums of Sales Invoicing contracts, Sales Invoicing invoices or Accounts Receivable transactions

Print Controls

Determine whether the facility to print invoices or credit notes directly from Accounts Receivable is required
Determine whether the reprint of invoices or credit notes generated from Accounts Receivable is allowed
Set the system reports required from the offline transaction take-on process BH5
Set the default sort sequence for the shipped customer based reports

Screen Specific Actions

Action	Displays
VIEW CREDIT CONTROLS	Click Credit \| View to display the Credit Controls - View screen MBFA of the selected company
AMEND CREDIT CONTROLS	Click Credit \| Amend to display the Credit Controls screen MBFA, for inserting or amending credit controls of the selected company
VIEW SCHEDULE CONTROLS	Click Schedule \| View to display the Schedule Processing Controls screen MBWA for reviewing the collection/payment controls of the selected company.
AMEND SCHEDULE CONTROLS	Click Schedule \| Amend to display the Schedule Processing Controls screen MBWA for amending the collection/payment control settings of the selected company.
INSERT SCHEDULE CONTROLS	Click Schedule \| Insert to display the Schedule Processing Controls screen MBWA for inserting the collection/payment control settings of the selected company.
DISABLE SCHEDULE CONTROLS	Click Schedule \| Disable to display the Schedule Processing Controls screen MBWA for deactivating the collection/payment control settings of the selected company.
ENABLE SCHEDULE CONTROLS	Click Schedule \| Enable to display the Schedule Processing Controls screen MBWA for reactivating the disabled collection/payment control settings of the selected company.
VIEW DIRECT DEBIT CONTROLS	Click DD \| View to display the DD Controls screen MBWY for reviewing the IAS control settings of the selected company.
AMEND DIRECT DEBIT CONTROLS	Click DD \| Amend to display the DD Controls screen MBWY for amending the existing IAS control settings of the selected company.
INSERT DIRECT DEBIT CONTROLS	Click DD \| Insert to display the DD Controls screen MBWY for entering the IAS control settings of the selected company.
DISABLE DIRECT DEBIT CONTROLS	Click DD \| Disable to display the DD Controls screen MBWY for deactivating the IAS control settings of the selected company.
ENABLE DIRECT DEBIT CONTROLS	Click DD \| Enable to display the IAS Controls screen MBWY for reactivating the disabled DD control settings of the selected company.
VIEW IAS CONTROLS	Click IAS \| View to display the IAS Controls screen MBAJ for reviewing the IAS control settings of the selected company.
AMEND IAS CONTROLS	Click IAS \| Amend to display the IAS Controls screen MBAJ for amending the existing IAS control settings of the selected company.
INSERT IAS CONTROLS	Click IAS \| Insert to display the IAS Controls screen MBAJ for entering the IAS control settings of the selected company.
COPY IAS CONTROLS	Click IAS \| Copy to display the IAS Controls screen MBAJ for copying the IAS control settings of the selected company to another company.
DISABLE IAS CONTROLS	Click IAS \| Disable to display the IAS Controls screen MBAJ for deactivating the IAS control settings of the selected company.
ENABLE IAS CONTROLS	Click IAS \| Enable to display the IAS Controls screen MBAJ for reactivating the disabled IAS control settings of the selected company.
VIEW INDEX MAINTENANCE	Click Index \| View to display the Customer Index Maintenance screen MBAE for reviewing the customer index maintenance controls of the selected company.
AMEND INDEX MAINTENANCE	Click Index \| Amend to display the Customer Index Maintenance screen MBAE for entering or amending the customer index controls of the selected company
VIEW PBI CONTROLS	Click PBI \| View to display the PBI Controls screen MBAF for reviewing the payment by instalment controls of the selected company
AMEND PBI CONTROLS	Click PBI \| Amend to display the PBI Controls screen MBAF for entering or amending the payment by instalment controls of the selected company
VIEW CARD BILLING CONTROLS	Click Card \| View to display the Card Billing Controls screen MCAA for reviewing the card billing controls of the selected company.
AMEND CARD BILLING CONTROLS	Click Card \| Amend to display the Card Billing Controls screen MCAA for amending the card billing control settings of the selected company.
INSERT CARD BILLING CONTROLS	Click Card \| Insert to display the Card Billing Controls screen MCAA for inserting the card billing control settings of the selected company.
DISABLE CARD BILLING CONTROLS	Click Card \| Disable to display the Card Billing Controls screen MCAA for deactivating the card billing control settings of the selected company.
ENABLE CARD BILLING CONTROLS	Click Card \| Enable to display the Card Billing Controls screen MCAA for reactivating the disabled card billing control settings of the selected company.
PURGE CARD BILLING	Click Card \| Purge to display the Card Billing Controls screen MCAA select the card billing control settings of the selected company for deferred purge. Validation is performed on this action to ensure there are no other card billing related codes in existence that are attached to this company

If not described elsewhere in this topic, click in the field and press F1 to view a description. See Common Fields for more information.

Fast prompt allows you to quickly view a list of options for certain fields.

NOTE Field visibility can be defined by your System Administrator, so not all fields documented may be shown.

See Using the Command Line on opening the screen without going through the menu.