User Edit MAFD

User codes determine an individual's access to applications. These codes define available menu functions, control user access functions within the system and indicate the environment group, language and Default Company.

User codes also contain an assigned environment group that determines the number of sessions you can open, the frequency of password changes and the default destination printer details.

You must first define security groups and environment groups before you can establish user codes.

Primary Details Tab

Field	Description
User Details
User	The User code. Eight characters maximum.
User Alias	Entry depends on a setting mode on Controls, MAAB. If normal sign on is used it defaults to User entry. If normal sign on is not in use but RACF or Alias is in use the system matches the alias to User ID to allow sign on.
Description	The name or description associated with the user code.
Menu	The menu determines which options appear when you sign-on or create a new session. A description appears beside the code after you right click.
Default Company	This mandatory field displays the code for the company assigned to the user.
Password	Mandatory field containing an eight-character password.
Password Last Changed	If the initial password has been changed, this field displays the date of the last change.
Password Administrator	Indicates that the User has authority to reset passwords. This field can only be set if Enhanced Security is in use. If the User is defined as a 'Password Administrator' the User may reset another Users password to the Users sign-on ID.
Security Groups
Non Company	Security group code controlling access to all non-company dependent functions.
Company	Security group code controlling access to functions for the default company.
Report	Security group code controlling the reports that can be run.
Report Company	Security group code controlling the reports that can be run within the default company.

Field

Description

User Details

User

The User code. Eight characters maximum.

User Alias

Entry depends on a setting mode on Controls, MAAB. If normal sign on is used it defaults to User entry. If normal sign on is not in use but RACF or Alias is in use the system matches the alias to User ID to allow sign on.

Description

The name or description associated with the user code.

The menu determines which options appear when you sign-on or create a new session. A description appears beside the code after you right click.

Default Company

This mandatory field displays the code for the company assigned to the user.

Password

Mandatory field containing an eight-character password.

Password Last Changed

If the initial password has been changed, this field displays the date of the last change.

Password Administrator

Indicates that the User has authority to reset passwords. This field can only be set if Enhanced Security is in use.

If the User is defined as a 'Password Administrator' the User may reset another Users password to the Users sign-on ID.

Security Groups

Non Company

Security group code controlling access to all non-company dependent functions.

Company

Security group code controlling access to functions for the default company.

Report

Security group code controlling the reports that can be run.

Report Company

Security group code controlling the reports that can be run within the default company.

Job / Location Details tab

Field	Description
Title / Location
Job Title	Memorandum field containing user's job title or description.
Location	Memorandum field containing the user's location.
Telephone Number	The user's telephone number.
Extension	The extension number (if applicable)
SMS Mobile Number	User Mobile Phone Number for receiving SMS (text) Messages.
Email Address	The user's main Email Address. This is the destination for any documents emailed to the user except for BEM events if the BEM email address has been defined.
BEM Remote Action Email Level	Indicates the Remote Action Email Level for the user: Html Email with clickable Link into WUI Action Screen Plain Text Email to be Replied to with Action Keyword Plain Text Email with clickable Action http link URLs html Email with clickable Action http Link URLs
BEM Notification	Indicates how BEM Events can be notified for the user: Diary Notification Email Notification (& Diary) SMS Message Notification (& Diary) Email and SMS Message Notification (& Diary)
From Email Address Validate	When the remote action email level is "Plain Text for Reply with Action" setting this flag will check that the "From Address" on the received remote action email matches the users BEM email Address before allowing the remote action to be processed.
BEM Email Address	Users BEM Email Address if it needs to be different from their main email address.
BEM Remote Action Send Confirmation Email	Indicates a Remote Action confirmation Email is to be sent to the User regardless of the success or failure of all requested remote actions.
Other Details
Last Sign On / At	Date and time of last user sign on.
Allow Multiple Sign On	If checked this allows the User to have simultaneous WUI and Portal signed on sessions. NOTE There may be licensing implications so you should check with your software supplier. When Not checked the Portals and WUI steal each others sessions.
Environmental Group	Mandatory field for an Environment Group code. It controls the number of sessions to run concurrently and how often passwords must be changed.
Code Switch Default	This field holds the default value of the code description switch when either first logging into the system or entering a screen. When a user first logs in, the system will determine the default value and all list enquiry screens will attract the value of this default setting and display on the list either a code, description or code/description in the fields. The fields that have been identified to automatically retrieve the relevant description from the code or indicator have been noted in the table repository entries. When the default indicator has been set to a value other than Code, then the correct description for the code will be retrieved. The valid values are: Code - The list screen will display just the codes/indicators without any descriptions. Description - The list screen will display just the descriptions of the codes/indicators without displaying the associated code or indicator. Code/Description - The list screen will display the code or indicator followed by a hypen '-' and then the description of the associated code/indicator (e.g. GBP - Great Britain Pounds).
EWS Partition	Enter an EWS (Extended Working Storage) Partition value from A1 to Z8 (for Mainframe) or A0 to C9 (for Unix). You can assign different user classes to different EWS partitions to improve response and processing time. EWS is a variable amount of storage that the system uses as temporary memory for each sign-on. The storage amount is available until you reach the EWS Active Limit, at which time the system deletes the storage. The limits are set in days. If the EWS Active Limit is set for three days and you sign-on after three days, your sessions are lost. For efficiency reasons, there is a two-stage clear down of the EWS. Active use of the EWS results in clearance of data, with the EWS block(s) flagged as reusable.
Disabled Hide / Show Switch	This field holds the default value of the Disabled Hide/Show switch when either first logging into the system or entering a screen for non-prompt purposes. When a user first logs in, the system will determine the default value and all list enquiry screens will attract the value of this default setting and either; filter out all disabled rows, show only Disabled Rows or do no filtering. The valid values are: None - The list screen will not do any Disabled filtering. Hide - The list screen will hide all the Disabled rows. Only - The list screen will only show Disabled rows.
Language	Mandatory field. Defaults to the value set on the Controls screen, MAAB. This is normally 00 for English. Other language codes can be used to access screen text, messages and help in other languages if defined.
Disabled Hide / Show on Prompt	This field holds the default value of the Disabled Hide/Show switch when either first logging into the system or entering a screen for the purpose of prompting. When a user first logs in, the system will determine the default value and all list enquiry screens will attract the value of this default setting and either; filter out all disabled rows, show only Disabled Rows or do no filtering. The valid values are: None - The list screen will not do any Disabled filtering. Hide - The list screen will hide all the Disabled rows. Only - The list screen will only show Disabled rows.

Field

Description

Title / Location

Job Title

Memorandum field containing user's job title or description.

Location

Memorandum field containing the user's location.

Telephone Number

The user's telephone number.

Extension

The extension number (if applicable)

SMS Mobile Number

User Mobile Phone Number for receiving SMS (text) Messages.

Email Address

The user's main Email Address. This is the destination for any documents emailed to the user except for BEM events if the BEM email address has been defined.

BEM Remote Action Email Level

Indicates the Remote Action Email Level for the user:

Html Email with clickable Link into WUI Action Screen
Plain Text Email to be Replied to with Action Keyword
Plain Text Email with clickable Action http link URLs
html Email with clickable Action http Link URLs

BEM Notification

Indicates how BEM Events can be notified for the user:

Diary Notification
Email Notification (& Diary)
SMS Message Notification (& Diary)
Email and SMS Message Notification (& Diary)

From Email Address Validate

When the remote action email level is "Plain Text for Reply with Action" setting this flag will check that the "From Address" on the received remote action email matches the users BEM email Address before allowing the remote action to be processed.

BEM Email Address

Users BEM Email Address if it needs to be different from their main email address.

BEM Remote Action Send Confirmation Email

Indicates a Remote Action confirmation Email is to be sent to the User regardless of the success or failure of all requested remote actions.

Other Details

Last Sign On / At

Date and time of last user sign on.

Allow Multiple Sign On

If checked this allows the User to have simultaneous WUI and Portal signed on sessions.

NOTE There may be licensing implications so you should check with your software supplier.

When Not checked the Portals and WUI steal each others sessions.

Environmental Group

Mandatory field for an Environment Group code. It controls the number of sessions to run concurrently and how often passwords must be changed.

Code Switch Default

This field holds the default value of the code description switch when either first logging into the system or entering a screen.

When a user first logs in, the system will determine the default value and all list enquiry screens will attract the value of this default setting and display on the list either a code, description or code/description in the fields. The fields that have been identified to automatically retrieve the relevant description from the code or indicator have been noted in the table repository entries. When the default indicator has been set to a value other than Code, then the correct description for the code will be retrieved.

The valid values are:

Code - The list screen will display just the codes/indicators without any descriptions.
Description - The list screen will display just the descriptions of the codes/indicators without displaying the associated code or indicator.
Code/Description - The list screen will display the code or indicator followed by a hypen '-' and then the description of the associated code/indicator (e.g. GBP - Great Britain Pounds).

EWS Partition

Enter an EWS (Extended Working Storage) Partition value from A1 to Z8 (for Mainframe) or A0 to C9 (for Unix). You can assign different user classes to different EWS partitions to improve response and processing time.

EWS is a variable amount of storage that the system uses as temporary memory for each sign-on. The storage amount is available until you reach the EWS Active Limit, at which time the system deletes the storage. The limits are set in days. If the EWS Active Limit is set for three days and you sign-on after three days, your sessions are lost. For efficiency reasons, there is a two-stage clear down of the EWS. Active use of the EWS results in clearance of data, with the EWS block(s) flagged as reusable.

Disabled Hide / Show Switch

This field holds the default value of the Disabled Hide/Show switch when either first logging into the system or entering a screen for non-prompt purposes.

When a user first logs in, the system will determine the default value and all list enquiry screens will attract the value of this default setting and either; filter out all disabled rows, show only Disabled Rows or do no filtering.

The valid values are:

None - The list screen will not do any Disabled filtering.
Hide - The list screen will hide all the Disabled rows.
Only - The list screen will only show Disabled rows.

Language

Mandatory field. Defaults to the value set on the Controls screen, MAAB. This is normally 00 for English. Other language codes can be used to access screen text, messages and help in other languages if defined.

Disabled Hide / Show on Prompt

This field holds the default value of the Disabled Hide/Show switch when either first logging into the system or entering a screen for the purpose of prompting.

The valid values are:

None - The list screen will not do any Disabled filtering.
Hide - The list screen will hide all the Disabled rows.
Only - The list screen will only show Disabled rows.

Audit Details tab

Field	Description
Disabled	Provides a visual indication of whether the code is disabled or not. Codes in a disabled status cannot be used to enter new values as the record is effectively locked. The Code can only be used again after an Edit Enable action on the record. Value(s): 'Y' - record is disabled 'N' - record is not disabled ' ' - record is not disabled
Updated	These three information fields show details about the latest update of the record. The first field shows the date, the second field shows time, and the third field shows the user for the last update. These details relate to the last time that the record was saved. This may have been performed under one of a number of facilities such as amend, disable, enable, etc.
Created	This information field shows the date on which the record was first saved on the system.

Field

Description

Disabled

Provides a visual indication of whether the code is disabled or not. Codes in a disabled status cannot be used to enter new values as the record is effectively locked. The Code can only be used again after an Edit Enable action on the record.

Value(s):

'Y' - record is disabled
'N' - record is not disabled
' ' - record is not disabled

Updated

These three information fields show details about the latest update of the record. The first field shows the date, the second field shows time, and the third field shows the user for the last update. These details relate to the last time that the record was saved. This may have been performed under one of a number of facilities such as amend, disable, enable, etc.

Created

This information field shows the date on which the record was first saved on the system.

If not described elsewhere in this topic, click in the field and press F1 to view a description. See Common Fields for more information.

Fast prompt allows you to quickly view a list of options for certain fields.

NOTE Field visibility can be defined by your System Administrator, so not all fields documented may be shown.

See Using the Command Line on opening the screen without going through the menu.