Timesheet Recording

Timesheet Status Transition

The transition between the various Timesheet Status is explained on the following grid, where a tick indicates that it is possible to move from the status indicated in the left hand column to the status identified. (A cross indicates that it is not).

From Status	To Status
From Status	New	Saved	Unauthorised	Rejected	Post to GL	Cancelled	Complete
New
Saved
Unauthorised
Rejected
Post to GL
Cancelled
Complete

Normally, The flow of status change is from top to bottom (or left to right) on the above grid. A timesheet is given a status pf New when first created, and then can be Saved or Submitted. When submitted, the sheet will go to status Unauthorised (if Authorisation is in use) or to Post to GL. When the GL postings generation is completed for a timesheet, then the status changes to Complete.

If authorisation is in use, then a timesheet can move to Unauthorised when submitted and can then be set to Rejected or Post to GL by the authoriser rejecting or submitting the Timesheet.

Timesheets can be cancelled manually if required. Only new, saved and rejected timesheets can be cancelled.

NOTE The menu path shown is the default for the system. Your company may have customised menu options, so the path shown may not be accurate. Please contact your system administrator for details.