PM Requisitions - Printing a Requisition

You can optionally print or reprint Requisitions that exist on the Purchasing Management system.

Whether or not a Requisition is printed does not affect the progress of the Requisition through the Business Cycle. If you choose not to print a Requisition it can still progress to Order or Call-off Order creation and Archiving. You may want to print a Requisition to have a hard copy for analytical, administrative and/or reporting purposes.

If a hard copy of a Requisition is required, it can be printed as soon as the Requisition acquires the status of Outstanding, providing it has been Approved, Authorised and passed Funds Checking if Commitment Accounting is in use.

This represents the step in the Business Cycle before the creation of an Order or Call-off Order, after which the Requisition is defined as Complete.

A Requisition cannot be printed until the requirements of Approval, Authorisation and Funds Checking have been satisfied, after which a number of PM Controls define the print process.

For the immediate printing of a Requisition the Immediate Print Required indicator on the Documents Codes MDAJ screen must be set. If the indicator is blank the Requisition will be included in the next Batch Print run.

To print an amended Requisition the Print Amended Documents indicator on Documents Codes MDAJ screen must be set. If the indicator is blank the amended Requisition will not be printed.

To print a revised Requisition the Print Revised Documents indicator on the Documents Codes MDAJ screen must be set. If the indicator is blank the revised Requisition will not be printed.

The Print Circulation Code determines the format and location of the printed requisition. The same circulation code will be used for the Requisition Header and Requisition Lines screens and are displayed on the following screens:

To exclude Requisition Header and Line Text in the print run the Print Supp Tlr flag on the Requisition Text Edit MDRD screen must be set.

NOTE The printing of cancelled lines is controlled at Company and Document code level, where it can be decided whether Cancelled Requisitions and Lines are suppressed, annotated, or printed as per other document lines.

NOTE The menu path shown is the default for the system. Your company may have customised menu options, so the path shown may not be accurate. Please contact your system administrator for details.