Inventory Management - Item Management

• Overview
• Items
• Item Store Controls
• Item Suppliers
• Item Substitutes

• Item Buyers
• Item Classifications
• Item Prices
• Item EAN's
• Item Standard Costs

Overview

Item Management is a facility used by the Inventory Management System which allows you to create and maintain records of items (stocked and non-stocked). An item may be defined as any purchased article which is used on a regular basis.

In addition, the Item Management facility provides a mechanism for storing information and controlling the processes used to locate an item.

Items

The Item List panel MPIA provides a list of items that currently exist on the system. Enter an item in the selection window. The system builds the list, for that item. To display a complete list of all items, click OK without entering data.

Item Store Controls

This panel is used to indicate the stores at which each individual stock item is stocked. The controls stipulate such things as the costing method that will be used to value movements of stock.

See also IM Setting Up - Common Purchasing Company Controls.

Item Suppliers

This option may be used to designate those suppliers from whom the item specified may be ordered. Details relating to the supplier's own references for the Item can be entered and an indication of the Supplier who is preferred for purchasing the Item may be given.

This list of Suppliers and their Catalogue Reference will be automatically maintained by the system. For example when a Supplier, whose relationship to an Item has not been defined, is used to supply that Item the system will automatically add the Supplier to the list. If the Supplier's Catalogue Reference has also been entered on the order this will also be inserted/updated on this file.

Item Substitutes

This will enable the user to view Substitute Items that may be used in case of the actual Item required being unavailable.

Item Buyers

This facility may be used to attach a number of buyers to each individual item thereby indicating that they are designated as having particular responsibility for processing those items.

A buyer may be any user on the PM user list who has the Buyer Flag set to Y. If a buyer code is entered here which does not exist on the PM user list, or which exists on the PM user list without the Buyer Flag set to Y, then the system will generate a warning.

Item Classifications

Items may be classified into certain groups depending on certain criteria. Each Item may belong to an unlimited number of Classifications.

Item Prices

Supplier Price Details for Items existing on the Item File is maintained by Price Groups. Price Groups allow the user to enter multiple sets of prices per Supplier/Item combination and to distinguish these based on effective and expiry dates.

Item EAN's

Item European Article Numbers (EAN's) can be inserted or amended here.

Item Standard Costs

This is where you can create a standard cost for a standard cost item.

See also

Inventory Management Home Page