GL Transfers

• Overview
• Transfer Types
• Full Batch Transfer
• • Detail Transaction Transfer
  • Full Batch Transfers and Reversals
• Detail Transaction Transfers

Overview

You can select transactions and/or batches to transfer, specify the transfer destination and correct postings made to the incorrect accounts or periods. This section explains how to access and use transfer screens.

Transfer Types

The following are the two types of transfers:

Full Batch Transfer

You can build a list of existing data entry batches by batch type. From this list, you can select a full batch of transactions for transferring to a different period and/or year. These are full batch transfers.

In addition to full batch transfers, you can reverse a selected batch; the system creates batch transactions with the signs of the postings to the original accounts reversed.

Detail Transaction Transfer

When you access the Data Entry Batch screen MEDB from the GL Transfers Menu, you can pull transactions from the Inquiry facility using Trfs. These are detail transaction transfers. The system identifies these transactions by Account, Reference Number, Reconciliation Code, Batch Type, Analysis Code(s) or Cost Allocation Log.

When you fetch transactions into the Data Entry Detail screen MEDA, the value and quantity signs are reversed, creating the transfer from transaction. You can then insert the transfer to transaction(s), modifying transaction details as necessary.

Full Batch Transfers and Reversals

You can perform transfers to correct postings made to incorrect accounts or periods. You can transfer previously posted batches of transactions to another period, or reverse full batches out of a period using the Full Batch screen MEKB. Full batch transfers and reversals are not available for an ICA company.

For value dated batches, the system sets the original value date on the transactions created to back out the batch to the actual value date of the original transaction.

In addition to full batch transfers, you can reverse a selected batch; the system creates batch transactions with the signs of the postings to the original accounts reversed.

You can save details held in the original batch by giving the original batch a status of In Error on the Data Entry Batch List screen MEDA.

Detail Transaction Transfers

When you enter transactions into the Data Entry Detail screen MEDB, the value and quantity signs are reversed, creating the Transfer From transaction. You can then insert the Transfer To transaction(s), modifying transaction details as necessary.

You can create a transfer batch containing one or more transactions using the Data Entry screen MEBD. See Journal Transactions for specific field information. Unrelated transactions can be drawn onto one batch for transfer. Transaction transfers are the only method available to reverse transactions when a company uses ICA.

To enter transfers on the Data Entry screen MEDB, you must first define a transfer batch type on the Batch Type screen MAKL. You must also have entered this transfer batch type at Transfer Batch Type on the GL Company Controls screen MEAB.

Follow these steps to perform detail transaction transfers:

• Double-click General Ledger Main Menu from the e5 Main Menu.
• Double-click Transfer Menu from the General Ledger Main Menu.
• Double-click Detail Transfers from the General Ledger Transfers Menu.
• Enter a batch reference at Reference; a new batch is created to execute the transfer on the Data Entry Details screen MEDB.
• Do one of the following:
• • To transfer by account, click Transfers | Account
  • To transfer by reference number, click Transfers | Ref no
  • To transfer by reconciliation code, click Transfers | Recon Code
  • To transfer by batch type, click Transfers | Batch Type
  • To transfer by analysis code, click Transfers | Anal Code
  • To transfer by cost allocation log, click Transfers | Cost Allocation Log.

See also

General Ledger Home Page