FA Setting Up

Fixed Assets - Setting Up

Step	Process
1	Currency Codes - Within the System Wide Codes and Tables set up the relevant currency controls. A Currency code needs to be defined on the Currency - Edit MAGB screen for use as the base currency Optionally, currency Rate Types need to be defined on the Rate Type - Edit MAGF screen. This is necessary if the company is to operate multi-currency. In this case the Rate Types must be defined for the company base currency.
2	Country & Company Codes - Within the System Wide Codes and Tables set up the following codes: A Country code on the Country - Edit MAAK screen A Company code on the Company - Edit MAAF screen
3	Calendars - Within the Fixed Assets Code Tables set up the Calendar details: An Activity, defined on the Activity - Edit MAPD screen with either 12 or 13 event occurrences throughout a year. A Fiscal Calendar Set up the controls on the Fiscal Calendar Controls MAPJ screen Define the Fiscal Calendar Period Names MAPL and the Years MAPK Define the Fiscal Calendar Events MAPM by running the Activity defined in part 1 above Lock the Fiscal Calendar Years MAPK
4	Account Definition - Within the System Wide Codes and Tables set up the Account Definition MAKB.
5	GL Accounts - If using a non-e5 General Ledger system, create all the required accounts in the GL system. Create the necessary Balance Sheet Groups, defined on the Group - Edit MEAJ screen Create the necessary Balance Sheet Categories, defined on the Category - Edit MEAL screen Create the default Statistics balance Class - Edit MAKT screen Define the Chart of Accounts on the Nominal - Edit MEBB and Management Code - Edit MEBE screens See Setting up General Ledger for more information.
6	FA System Controls - From the Fixed Assets Code Tables define the Fixed Assets System Controls.
7	FA Control Accounts - If system controls are set to No GL, the user does not need to set up Control Accounts. If using e5 General Ledger, create at least one set of Control Accounts to use at the company level. Create control accounts on the Fixed Assets Control Accounts MFAD screen.
8	FA Company Controls - From the Fixed Assets Code Tables define the Company Controls MFAB. Do not complete batch types, asset and company summary and forecast book fields at this stage.
9	Batch Types, Formulae & Layout Codes - Create the following company level codes, which may need to be nominated on the Fixed Assets Company Controls MFAB: Batch Types need to be defined on the Batch Type - Edit MAKL screen. Batch Types enable posting to the General Ledger from Fixed Assets. Formulae need to be defined in order to create Layout codes for enquiries. Formulae are defined on Formulae - Edit MFBH screen. Layout Codes need to be defined for: Asset Summary Company Summary Layouts are defined on the Layout - Edit MFBJ screen based upon formulae previously defined on the Formula - Edit MFBH screen.
10	FA Company Controls - Complete - Amend the Fixed Assets Company Controls MFAB as a consequence of the actions in Step 9.
11	Asset Groups, Indices & User Analysis Definitions - Create the following Fixed Assets codes, which may be required on Category codes: Asset Groups, defined on the Asset Group - Edit MFCD screen Insurance Indices, defined on the Index - Edit MFBB screen User Analysis Formats, defined on the User Analysis Data Control MAUD screen and in Softscreen
12	Asset Category Codes - Create the Asset Category codes on the Asset Category - Edit MFCF screen.
13	User Books & Depreciation Methods - Create the following Fixed Assets codes, which may be required on Category Book codes: User books, defined on the Book - Edit MFCA screen The one character identifiers for the historic book, tax book and baseline book were defined in the Fixed Assets System Controls, see Step 6. By performing Step 6 the user will have automatically created the historic, tax and baseline books. They can be amended at this stage, if required, on the Book - Edit MFCA screen. Depreciation methods, defined on the Depreciation Method - Edit MFBF screen, based upon a system defined depreciation method or a user defined Rate code. Rate codes are defined on the Rate Code - Edit MFBD screen Depreciation Forecast Indices, defined on the Index - Edit MFBB screen Additional Calendars, defined on the Calendar - Edit MAPA screen, which may be used as depreciation parameters.
14	Category Books - Create the Category Book codes on the Category Book - Edit MFCH screen.
15	Locations, Units of Measure & Multi Company Codes The remaining codes necessary to the set up of Fixed Assets should be defined as required. Within the Fixed Assets Code Tables, the following codes can be defined: Locations, defined on the Location - Edit MAK3 screen. Locations are required on the Asset - Edit MFDB screen and are also used in other modules If transfers are to performed between separate companies, there will be a requirement for specific accounts to record the postings generated. These accounts are nominated on the Inter-Company Account - Edit MAKF screen If Intra-Company Accounting (ICA) is in use, there will be a requirement for specific accounts to record the postings generated. These accounts are nominated on the ICA Relationship - Edit MAKJ screen Optionally, Units Of Measure (UOM) codes can be used. They are primarily used in other modules, however they can be utilised in Fixed Assets. UOM codes are defined on the UOM Code - Edit MAKP screen and the Unit Of Measure Relationship MAKN screen

Step

Process

Currency Codes - Within the System Wide Codes and Tables set up the relevant currency controls.

A Currency code needs to be defined on the Currency - Edit MAGB screen for use as the base currency
Optionally, currency Rate Types need to be defined on the Rate Type - Edit MAGF screen. This is necessary if the company is to operate multi-currency. In this case the Rate Types must be defined for the company base currency.

Country & Company Codes - Within the System Wide Codes and Tables set up the following codes:

A Country code on the Country - Edit MAAK screen
A Company code on the Company - Edit MAAF screen

Calendars - Within the Fixed Assets Code Tables set up the Calendar details:

An Activity, defined on the Activity - Edit MAPD screen with either 12 or 13 event occurrences throughout a year.
A Fiscal Calendar
Set up the controls on the Fiscal Calendar Controls MAPJ screen
Define the Fiscal Calendar Period Names MAPL and the Years MAPK
Define the Fiscal Calendar Events MAPM by running the Activity defined in part 1 above
Lock the Fiscal Calendar Years MAPK

Account Definition - Within the System Wide Codes and Tables set up the Account Definition MAKB.

GL Accounts - If using a non-e5 General Ledger system, create all the required accounts in the GL system.

Create the necessary Balance Sheet Groups, defined on the Group - Edit MEAJ screen
Create the necessary Balance Sheet Categories, defined on the Category - Edit MEAL screen
Create the default Statistics balance Class - Edit MAKT screen
Define the Chart of Accounts on the Nominal - Edit MEBB and Management Code - Edit MEBE screens

See Setting up General Ledger for more information.

FA System Controls - From the Fixed Assets Code Tables define the Fixed Assets System Controls.

FA Control Accounts - If system controls are set to No GL, the user does not need to set up Control Accounts.

If using e5 General Ledger, create at least one set of Control Accounts to use at the company level. Create control accounts on the Fixed Assets Control Accounts MFAD screen.

FA Company Controls - From the Fixed Assets Code Tables define the Company Controls MFAB. Do not complete batch types, asset and company summary and forecast book fields at this stage.

Batch Types, Formulae & Layout Codes - Create the following company level codes, which may need to be nominated on the Fixed Assets Company Controls MFAB:

Batch Types need to be defined on the Batch Type - Edit MAKL screen. Batch Types enable posting to the General Ledger from Fixed Assets.
Formulae need to be defined in order to create Layout codes for enquiries. Formulae are defined on Formulae - Edit MFBH screen.
Layout Codes need to be defined for:
- Asset Summary
- Company Summary

Layouts are defined on the Layout - Edit MFBJ screen based upon formulae previously defined on the Formula - Edit MFBH screen.

FA Company Controls - Complete - Amend the Fixed Assets Company Controls MFAB as a consequence of the actions in Step 9.

Asset Groups, Indices & User Analysis Definitions - Create the following Fixed Assets codes, which may be required on Category codes:

Asset Groups, defined on the Asset Group - Edit MFCD screen
Insurance Indices, defined on the Index - Edit MFBB screen
User Analysis Formats, defined on the User Analysis Data Control MAUD screen and in Softscreen

Asset Category Codes - Create the Asset Category codes on the Asset Category - Edit MFCF screen.

User Books & Depreciation Methods - Create the following Fixed Assets codes, which may be required on Category Book codes:

User books, defined on the Book - Edit MFCA screen

The one character identifiers for the historic book, tax book and baseline book were defined in the Fixed Assets System Controls, see Step 6. By performing Step 6 the user will have automatically created the historic, tax and baseline books. They can be amended at this stage, if required, on the Book - Edit MFCA screen.

Depreciation methods, defined on the Depreciation Method - Edit MFBF screen, based upon a system defined depreciation method or a user defined Rate code. Rate codes are defined on the Rate Code - Edit MFBD screen
Depreciation Forecast Indices, defined on the Index - Edit MFBB screen
Additional Calendars, defined on the Calendar - Edit MAPA screen, which may be used as depreciation parameters.

Category Books - Create the Category Book codes on the Category Book - Edit MFCH screen.

Locations, Units of Measure & Multi Company Codes

The remaining codes necessary to the set up of Fixed Assets should be defined as required. Within the Fixed Assets Code Tables, the following codes can be defined:
Locations, defined on the Location - Edit MAK3 screen. Locations are required on the Asset - Edit MFDB screen and are also used in other modules
If transfers are to performed between separate companies, there will be a requirement for specific accounts to record the postings generated. These accounts are nominated on the Inter-Company Account - Edit MAKF screen
If Intra-Company Accounting (ICA) is in use, there will be a requirement for specific accounts to record the postings generated. These accounts are nominated on the ICA Relationship - Edit MAKJ screen
Optionally, Units Of Measure (UOM) codes can be used. They are primarily used in other modules, however they can be utilised in Fixed Assets. UOM codes are defined on the UOM Code - Edit MAKP screen and the Unit Of Measure Relationship MAKN screen

NOTE The menu path shown is the default for the system. Your company may have customised menu options, so the path shown may not be accurate. Please contact your system administrator for details.